Payroll coordinator

at Pilot Freight Service

Job Detail




3+ years minimum experience

Schedule Type

Full Time


314 Middletown Rd, Media, PA 19063, USA




05/30/2019, 04:01 PM


Pilot Freight Services is seeking a full time Payroll Assistant for our Corporate office located in address. The position will be regular business hours, Monday through Friday. Job Summary: • Process Trade Payable Invoices after obtaining approvals and purchase requisitions • Run Trade and Transportation Checks • Assist Payroll by answering calls/emails and resetting passwords in UltiPro. Man Help Desk. • Calculate retro pays, process garnishments, complete Verification of Employment for employees past and current • Assist with Monthly Accounts Payable Close and Payroll Close for CORP/Foreign Payrolls/ and Closes • Back up to Weekly Payroll/AMS Monthly Payroll/CAD Bi-Weekly Payroll Responsibilities: • Assist Payroll in answering calls/emails/resetting passwords/general help desk. • Calculate retroactive pays, complete Verification of Employment for employees past and current, and process garnishments. • Back up for the submission of weekly CORP and AMS/CAD payrolls. Monthly Close for Payroll. Audits. • Other various assignments as required. CONFIDENTIALITY is a must. • Ensure that Trade Payable Invoices (non-transportation invoices) are controlled, recorded, approved, and paid in a timely manner. • Work within the CODA accounting system to process invoices, establish new vendors, general browse, and enter uplinks. • Track and match Purchase Requisitions. Process manual checks throughout the day. • Work within COGNOS system for G/L and Payment Reports. • Responsible for Monthly Close of Accounts Payable invoices. • Run weekly checks for Transportation Payable Department and log data. • Run Daily checks and international wire payments for A/P. • Filing of processed checks. Sort mail. General back-up to other positions within the Account Payable Departments. Qualifications: • High School graduate • At least 4 years experience in Accounting, and/or Accounts Payable, and/or Payroll • Intermediate Excel skills. Some basic formulas required. • Basic math skills to calculate retro pay and garnishments Authority: • Super Admin access in UltiPro • Backup Payroll Processing • Revise and audit invoices • Print checks • Void and reissue checks if required • Close the Accounts Payable Trade files at month end • Access the check signer • Competitive wages and benefits package, including 401K. An Equal Opportunity Employer Working at Pilot is more than just a job, it is a career. Nothing illustrates that better than the incredible employee retention that the company has, with 60% of employees having worked for the company for more than 10 years. The average tenure at Pilot is twice that of the national average. Pilot has a strong culture of promoting from within. In fact, our own CEO, Gordon Branov, started with Pilot nearly 25 years ago working on the dock in Pilot’s address station. Since then, he has held, or worked very closely with, almost every position in the company, making him one of the most knowledgeable CEOs in the industry, and certainly the best to run Pilot. With incredible growth at our fingertips, Pilot offers employees endless possibilities of tremendous professional opportunities both domestically and internationally. Be it in our National Customer Service Center, one of our 83 stations across North America, or part of growing global team, there is an opportunity for you to make a different in Pilot’s future.